9 Best Outsourced Payroll Companies For 2025

What is a Payroll Outsourcing Service?

Payroll contracting out ways hiring an external business to manage payroll tasks such as consolidating payroll information, determining incomes, handling tax guidelines, administering staff member benefits, and ensuring prompt payroll.

Outsourcing payroll not just conserves services time but likewise makes sure compliance with legal requirements. Outsourcing to a payroll specialist can help avoid issues that develop with in-house payroll, like staying up to date with changing tax laws or manually fixing payroll mistakes.

How We Selected the Best Outsourced Payroll Companies

Features

We focused on solutions with user-friendly user interfaces, smooth combinations with personnels and accounting software, and scalability to meet the needs of businesses of all sizes. These features ensure total payroll management, whether you’re handling a couple of staff members or an international labor force.

Security and Compliance

Each service was examined for its capability to safeguard sensitive data and make sure compliance with ever-changing tax guidelines and labor laws. Strong security measures and current compliance qualifications are necessary for reducing risks and preventing penalties.

Customer Support

We thought about the availability of responsive client assistance, training resources, and ongoing assistance to guarantee services can rely on their picked payroll provider. Comprehensive support assists avoid payroll mistakes and deals with concerns swiftly when they develop.

Reputation

To ensure reliability, we examined user feedback on platforms like G2, Trustpilot and Capterra, together with market recognition and third-party audits, to verify each tool’s performance and reliability. A strong credibility suggests a track record of providing constant, high-quality payroll services.

9 Top Payroll Outsourcing Companies

Based upon the examination of companies on these series of criteria, we have created the supreme list for the finest payroll services that can be contracted out in 2025.

1. Playroll

Playroll offers a comprehensive solution for handling worldwide payroll and employment, making it ideal for organizations of any size. The platform’s Employer of Record (EOR) services enable smooth payroll processing for both worldwide staff members and professionals in over 180 countries.

Playroll uses an International Payroll Management option that offers businesses full control and versatility to integrate their preferred payroll suppliers per area, with no need to rip and replace their current set-up at fun time and expense. The services include GP Analytics, a powerful tool for tracking and visualizing payroll information from throughout the world. GP Manager consolidates worldwide payroll procedures along with advanced analytics functions, to provide you more oversight of global payroll processes.

As part of the VAT IT Group, Playroll makes use of over 25 years of experience in global employment services, prioritizing internal legal proficiency.

Key Features Overview

– Consolidating worldwide payroll processes into one main center while offering versatile combinations with existing suppliers and internal operations.

– Map payroll data from any information source, featuring combinations with leading accounting software application.

– Quick release of software application and automated supplier onboarding.

Multi-vendor payroll for paying workers through various suppliers.

– Simplifying payroll by automating currency management, standardizing workflows, and ensuring compliance across various areas.

Global Payroll Pricing

Starting at $3 per employee.

Pros

– Quick setup with low execution costs, saving time and resources.

– No need to change existing payroll operations or trusted local service providers.

– Real-time currency management and conversion functions for global payroll.

– Advanced automation for payroll tasks across over 180 countries.

– Built-in compliance features with digitized audit tracks.

– Access to educated client assistance for businesses of all sizes.

– Dedicated assistance readily available at no additional expense.

Cons

– Limited combination options with third-party HR tools, though more options are constantly being included.

Truly Flexible Global Payroll

Switch to Playroll for smooth payroll management customized to your needs, with complete integration with existing payroll suppliers and systems.

2. Paylocity

Paylocity is understood for its flexibility, providing a comprehensive outsourced payroll service ideal for mid-market services. It likewise offers a suite of HR and labor force management services, including advantages administration, time tracking, and talent management

– Payroll and HR management.

– Employee self-service website

– Advanced reporting and analytics

– Cloud-based payroll processing

Pricing:

– Strong HR services integration, versatile platform

– Robust reporting and analytics

– Includes a mobile app

Cons:

– Some features require a finding out curve

– Pricing can be greater than rivals

– Occasional system lag

– Limited international payroll abilities

– Customization may need technical expertise.

3. Gusto

Gusto is an easy and budget-friendly payroll contracting out service, specifically suited for little services. Known for its transparent rates and ease of usage, it also offers benefits administration.

– Automated tax filing and payments

– Employee advantages management

– Time tracking and PTO management

– HR services combination

Pricing:

Starts at $39/month + $6 per staff member.

– Affordable and simple to use.

– Offers medical insurance, 401( k), and other benefits.

– Handles federal, state, and regional tax filings.

Cons:

– Not ideal for companies with a large, complicated labor force.

– Only available for U.S.-based employees and contractors.

– Personalized assistance is just offered at greater tiers.

– Limited flexibility for unique payroll structures.

– Slower processing times for brand-new businesses compared to some rivals.

4. ADP

ADP, established in 1949, is a relied on international payroll solution especially designed for large . It offers effective multi-country payroll software application, along with innovative analytics for extensive insights into payroll information.

– Global payroll solutions

– Tax regulations compliance tools

– HR services combination

Pricing:

– Offers 24/7 client service with payroll professionals.

– Automates tax filings, payroll estimations, and makes sure compliance with regulations.

– Connects with numerous accounting software and HR tools.

Cons:

– Pricing can be high compared to competitors with easier payroll requirements.

– Additional charges for tax filings, year-end reports, and particular features.

– Initial setup can be lengthy and might need substantial training.

– While assistance is readily available 24/7, reaction times and quality might vary.

5. Paychex

Paychex is a popular option for little to medium-sized organizations, using a variety of payroll and HR services. Its user-friendly platform guarantees simple management.

– Automated payroll processing

– Employee benefits administration

– Time and participation tracking

– HR services for compliance

Pricing:

– User-friendly customer care

– Strong compliance support for tax and labor laws

– Mobile app for easy payroll management on the go

Cons:

– Pricing can be greater compared to some rivals

– Some advanced functions come at an extra cost

– Reports and personalization choices can be restricted

– Occasional delays in client support response times

6. Square

Square’s payroll services are perfect for small companies, specifically those already using Square for payments, using simple combinations, automated tax filings, and direct deposit alternatives.

– Simple payroll management

– Direct deposit and tax filing

– PTO and time-off tracking

– Integration with Square POS

Pricing:

$ 35/month + $5 per employee.

– Seamless combination with Square POS

– Competitive prices, especially for small companies with per hour workers.

– Simple and instinctive design

Cons:

– Lacks innovative HR tools and advantages administration that larger enterprises may need.

– Best suited for retail, restaurants, and little service-based companies, but may not be perfect for extremely intricate payroll requirements.

– Payroll reporting functions are more fundamental compared to rivals.

– Only available for organizations running within the U.S.

7. UKG Ready

UKG Ready is a comprehensive payroll contracting out solution that combines payroll with sophisticated HR services, ideal for mid-market companies.

Key Features:

– Payroll and HR services

– Workforce scheduling and time tracking

– Employee self-service choices

– Compliance with tax guidelines

Pricing:

– Can incorporate with HR, workforce management, and accounting software.

– Comprehensive compliance functions for tax guidelines, wage laws, and reporting requirements.

– Provides comprehensive analytics into payroll trends, labor costs, and compliance dangers.

Cons:

– Can be too intricate for small companies with a high learning curve.

– Might be more expensive than some simpler payroll solutions, particularly for little organizations with tight spending plans.

– Some companies may find particular features need IT support or additional customization efforts.
– Some users report disparities in client service response times and issue resolution.

8. Justworks

Justworks uses payroll outsourcing in addition to robust HR services, making it a perfect option for small companies with per hour and employed non-exempt employees.

– Payroll processing and tax filing

– Employee benefits and insurance

– 401( k) management

– HR services and employee’s settlement

Pricing:

Starts at $49/month per staff member.

– Simplifies payroll processing and tax filings.

– Intuitive and easy-to-use dashboard for workers and administrators.

– Combines payroll, benefits, compliance, and HR tools in one platform.

Cons:

– More cost-efficient for mid-sized organizations than little teams.

– Less versatility in payroll and HR tools compared to some standalone options.

– Requires companies to co-employ employees, which may not suit all service structures.

– Primarily focused on U.S.-based companies.

9. Paycom

Paycom is an efficient payroll outsourcing platform that provides powerful payroll options and HR services to organizations of all sizes.

Key Features Overview:

– Automated payroll processing

– Tax guidelines compliance

– HR services for labor force management

– Employee self-service functions

Pricing:

Custom rates based upon the scope of the organization.

Pros:

– Employees can handle their own payroll, advantages, and tax files.

– Offers thorough functions to secure delicate employee information.

– Advanced analytics offer valuable insights into labor force expenses, turnover, and effectiveness.

Cons:

– Compared to other payroll solutions, Paycom can be costly, specifically for little or midsize companies.

– New users might require considerable training to fully utilize the platform.

– Some users report that workflow customization and reporting alternatives have constraints.

– While customer support is available, some users experience sluggish reaction times or difficulty dealing with complex issues.

– Compared to rivals, Paycom has less combinations with other organization software application, needing more dependence on its internal environment.

How to Choose the Right Payroll Service for Your Business

With numerous outsourced payroll solutions available, how do you pick? As a first action, it’s vital to take your company’s size and needs into consideration. Small companies might prefer an easier, cost-effective service, while bigger services require more detailed services.

Ensure the company integrates efficiently with your existing HR services, accounting tools and internal workflows to decrease disruptions. A service that takes months to embrace can substantially affect your organization – try to find suppliers that use fast and easy onboarding.

At Playroll, we comprehend the obstacles at hand. Above all, we are devoted to supplying individualized client service, for services of all sizes. Our platform integrates automated, easy-to-implement global payroll management software application with hands-on support. All in the name of making worldwide payroll and expansion truly easy.