9 Best Outsourced Payroll Companies For 2025

What is a Payroll Outsourcing Service?

Payroll outsourcing means hiring an external company to deal with payroll tasks such as combining payroll data, determining wages, managing tax regulations, administering worker advantages, and ensuring timely payroll.

Outsourcing payroll not just conserves services time however likewise ensures compliance with legal requirements. Outsourcing to a payroll professional can help prevent concerns that arise with internal payroll, like staying up to date with changing tax laws or by hand repairing payroll mistakes.

How We Selected the Best Outsourced Payroll Companies

Features

We focused on solutions with easy to use interfaces, seamless combinations with human resources and accounting software application, and scalability to satisfy the requirements of services of all sizes. These features guarantee total payroll management, whether you’re dealing with a few employees or a global labor force.

Security and Compliance

Each solution was evaluated for its capability to protect sensitive data and ensure compliance with ever-changing tax regulations and labor laws. Strong security procedures and updated compliance qualifications are necessary for lessening dangers and preventing charges.

Customer Support

We considered the accessibility of responsive customer support, training resources, and ongoing help to ensure businesses can depend on their chosen payroll company. Comprehensive support assists avoid payroll mistakes and fixes problems swiftly when they occur.

Reputation

To guarantee reliability, we evaluated user feedback on platforms like G2, Trustpilot and Capterra, in addition to industry recognition and third-party audits, to verify each tool’s efficiency and reliability. A solid reputation indicates a performance history of providing consistent, high-quality payroll services.

9 Top Payroll Outsourcing Companies

Based upon the assessment of business on these variety of requirements, we have actually produced the ultimate list for the best payroll services that can be outsourced in 2025.

1. Playroll

Playroll supplies an extensive service for handling international payroll and employment, making it perfect for organizations of any size. The platform’s Employer of Record (EOR) services make it possible for smooth payroll processing for both international workers and contractors in over 180 nations.

Playroll uses a Global Payroll Management solution that offers organizations full control and flexibility to incorporate their preferred payroll vendors per area, with no need to rip and change their present set-up at terrific time and cost. The services include GP Analytics, a powerful tool for tracking and visualizing payroll data from across the world. GP Manager combines worldwide payroll processes along with innovative analytics functions, to give you more oversight of worldwide payroll processes.

As part of the VAT IT Group, Playroll draws on over 25 years of experience in global work services, prioritizing in-house legal competence.

Key Features Overview

– Consolidating global payroll processes into one main hub while providing versatile integrations with existing vendors and internal operations.

– Map payroll data from any data source, featuring integrations with leading accounting software.

– Quick implementation of software application and automated supplier onboarding.

Multi-vendor payroll for paying workers through different companies.

– Simplifying payroll by automating currency management, standardizing workflows, and ensuring compliance throughout various areas.

Global Payroll Pricing

Starting at $3 per staff member.

Pros

– Quick setup with low execution expenses, conserving time and resources.

– No need to replace existing payroll operations or relied on local providers.

– Real-time currency management and conversion features for global payroll.

– Advanced automation for payroll tasks across over 180 countries.

– Built-in compliance features with digitized audit routes.

– Access to educated consumer support for businesses of all sizes.

– Dedicated support readily available at no additional cost.

Cons

– Limited combination options with third-party HR tools, though more alternatives are always being included.

Truly Flexible Global Payroll

Switch to Playroll for smooth payroll management tailored to your requirements, with complete combination with current payroll providers and systems.

2. Paylocity

Paylocity is understood for its flexibility, offering a detailed outsourced payroll service suitable for mid-market businesses. It likewise supplies a suite of HR and workforce management solutions, consisting of benefits administration, time tracking, and skill management

– Payroll and HR management.

– Employee self-service portal

– Advanced reporting and analytics

– Cloud-based payroll processing

Pricing:

– Strong HR services integration, versatile platform

– Robust reporting and analytics

– Includes a mobile app

Cons:

– Some functions need a discovering curve

– Pricing can be greater than competitors

– Occasional system lag

– Limited international payroll capabilities

– Customization may need technical proficiency.

3. Gusto

Gusto is a simple and affordable payroll contracting out service, particularly suited for small businesses. Known for its transparent prices and ease of use, it likewise uses benefits administration.

– Automated tax filing and payments

– Employee benefits management

– Time tracking and PTO management

– HR services combination

Pricing:

Starts at $39/month + $6 per worker.

– Affordable and easy to use.

– Offers medical insurance, 401( k), and other benefits.

– Handles federal, state, and local tax filings.

Cons:

– Not perfect for businesses with a large, complex labor force.

– Only available for U.S.-based workers and specialists.

– Personalized support is only offered at higher tiers.

– Limited versatility for unique payroll structures.

– Slower processing times for brand-new businesses compared to some competitors.

4. ADP

ADP, founded in 1949, is a relied on global payroll service particularly developed for big business. It supplies powerful multi-country payroll software, together with sophisticated analytics for extensive insights into payroll data.

– Global payroll solutions

– Tax policies compliance tools

– HR services combination

Pricing:

– Offers 24/7 customer support with payroll experts.

– Automates tax filings, payroll calculations, and ensures compliance with policies.

– Connects with various accounting software application and HR tools.

Cons:

– Pricing can be high compared to competitors with easier payroll requirements.

– Service charges for tax filings, year-end reports, and particular features.

– Initial setup can be time-consuming and might need comprehensive training.

– While support is readily available 24/7, response times and quality might vary.

5. Paychex

Paychex is a popular option for small to medium-sized services, offering a series of payroll and HR services. Its user-friendly platform ensures easy management.

– Automated payroll processing

– Employee advantages administration

– Time and attendance tracking

– HR services for compliance

Pricing:

– User-friendly client service

– Strong compliance assistance for tax and labor laws

– Mobile app for easy payroll management on the go

Cons:

– Pricing can be higher compared to some rivals

– Some advanced features come at an additional cost

– Reports and modification options can be limited

– Occasional delays in client assistance reaction times

6. Square

Square’s payroll services are perfect for small businesses, especially those currently using Square for payments, offering simple integrations, automated tax filings, and direct deposit alternatives.

– Simple payroll management

– Direct deposit and tax filing

– PTO and time-off tracking

– Integration with Square POS

Pricing:

$ 35/month + $5 per employee.

– Seamless combination with Square POS

– Competitive pricing, especially for little services with per hour staff members.

– Simple and intuitive style

Cons:

– Lacks sophisticated HR tools and advantages administration that bigger business may need.

– Best matched for retail, restaurants, and small service-based organizations, but might not be ideal for extremely complex payroll needs.

– Payroll reporting features are more fundamental compared to competitors.

– Only available for businesses operating within the U.S.

7. UKG Ready

UKG Ready is an extensive payroll contracting out service that combines payroll with innovative HR services, perfect for mid-market organizations.

Key Features:

– Payroll and HR services

– Workforce scheduling and time tracking

– Employee self-service choices

– Compliance with tax regulations

Pricing:

– Can integrate with HR, workforce management, and accounting software application.

– Comprehensive compliance functions for tax policies, wage laws, and reporting requirements.

– Provides in-depth analytics into payroll trends, labor costs, and compliance risks.

Cons:

– Can be too intricate for small companies with a high learning curve.

– Might be more expensive than some easier payroll options, particularly for small companies with tight spending plans.

– Some organizations might find particular features require IT support or extra modification efforts.
– Some users report inconsistencies in customer care reaction times and issue resolution.

8. Justworks

Justworks uses payroll outsourcing in addition to robust HR services, making it an ideal choice for small companies with hourly and employed non-exempt employees.

– Payroll processing and tax filing

– Employee advantages and insurance coverage

– 401( k) management

– HR services and worker’s settlement

Pricing:

Starts at $49/month per employee.

– Simplifies payroll processing and tax filings.

– Intuitive and user friendly dashboard for employees and administrators.

– Combines payroll, benefits, compliance, and HR tools in one platform.

Cons:

– More economical for mid-sized businesses than little teams.

– Less flexibility in payroll and HR tools compared to some standalone solutions.

– Requires business to co-employ employees, which might not fit all service structures.

– Primarily concentrated on U.S.-based business.

9. Paycom

Paycom is an effective payroll outsourcing platform that supplies powerful payroll services and HR services to services of all sizes.

Key Features Overview:

– Automated payroll processing

– Tax guidelines compliance

– HR services for workforce management

– Employee self-service functions

Pricing:

Custom pricing based on the scope of the organization.

Pros:

– Employees can handle their own payroll, advantages, and tax files.

– Offers detailed features to safeguard delicate employee data.

– Advanced analytics provide important insights into labor force expenses, turnover, and efficiency.

Cons:

– Compared to other payroll options, Paycom can be costly, especially for little or midsize businesses.

– New users may need significant training to totally use the platform.

– Some users report that workflow personalization and reporting choices have restraints.

– While customer support is readily available, some users experience sluggish reaction times or problem resolving complex problems.

– Compared to competitors, Paycom has fewer combinations with other service software application, needing more reliance on its internal ecosystem.

How to Choose the Right Payroll Service for Your Business

With many outsourced payroll options available, how do you choose? As an initial step, it’s critical to take your company’s size and needs into consideration. Small companies might prefer a simpler, cost-efficient solution, while bigger organizations require more thorough services.

Ensure the provider integrates efficiently with your existing HR services, accounting tools and internal workflows to minimize disruptions. A solution that takes months to adopt can significantly affect your company – search for providers that use fast and easy onboarding.

At Playroll, we comprehend the challenges at hand. Above all, we are devoted to supplying tailored customer support, for companies of all sizes. Our platform combines automated, easy-to-implement worldwide payroll management software application with . All in the name of making international payroll and growth genuinely basic.